Home  |  Contact  |  About Us
Register  |  Sign In        

Project Administrator

col-narrow-left   

Location:

Stellenbosch, Western Cape 

Salary:

R15,000.00 per month

Posted:

06-08-2018
col-narrow-right   

Job Type:

Permanent

Job Level:

Junior

Employment Equity:

South African Citizens Only
col-wide   

Job Description:

PROJECT ADMINISTRATOR
STELLENBOSCH
R15 000
 
DUTIES AND RESPONSIBILITIES :
  • Project Administration, timeous word processing, design and efficient generation of Site Survey, Site Design Documentation (SDD), including Link Options on Google Earth, Link Profiles (TBC) as well as updating  Database where applicable.
  • Ensuring that client receives Site Design Document within 48 hours after the Physical Site Survey was executed, unless otherwise stipulated or instructed by your Project Manager.
  • Liaising with Third Party Survey companies on WhatsApp Groups, telephonically and other, with the purpose of obtaining the Survey information and photographs needed to create the Site Design Document for each site, be it the Client, the Donor Site and the Repeat (HOP) sites.
  • Constant communication and email correspondence internall
  • Update Agility/Vtiger accordingly
  • No SDD document to be sent out without the visio and the NRC Quote attached.
  • Liaise and be aware of each Survey scheduled, co-ordinate with Project Manager should assistance for access at GBN sites be required.
  • You’ll need an on-site contact person name and telephone number together with any additional special requirements for each site. (SDD)
  • Create WhatsApp Groups and constantly liaise with Teams in order to collect all information needed before they leave a site (Keep each group active until QA done before deleting group.)
  • Ensure that Third Party Survey Groups provide the correct photographs as per customer standards.
  • Draw and design proposed equipment installation layouts and cable runs for SDD documents.
  • Upload all photographs received on Agility.
  • Timeous word processing, design and efficient generation of Visio documentation. I.e., Design of Visio layout for each client / project in PowerPoint and/or on the Visio software.
  • Monitor Soak Testing and Hand Over Documents. (Upload Tech HOD onto Vtiger and Agility)
  • ATP always to be sent out together with the QA (Health/Safety) sheet.
  • Upload QA sheet onto Vtiger and Agility.
  • No ATP to be sent out without the following accompanying documents : (1) ATP, (2) QA, (3) MRC Quote. *
  • Arrange Quality Assurance for each installed link and upload on Vtiger / file after completion.
  • Co-ordinate internal and external (Third Party) resources constantly and work with your Project Manager in order to ensure the flawless execution of the Administrative Processes involved with each site acquired, surveyed and installed.
  • Ensure that all documents are emailed to client on-time and within scope.
  • Track the document flow process and inform Project Manager
  • Report any problems and delays to Project Manager immediately.
  • Establish and maintain a good relationship with the client.
  • Assist Project Manager and Operations Manager, if and where required with any additional administrative tasks.
KEY COMPETENCIES
  • Advanced word processing skills;
  • Advanced design/layout skills; (i.e., Visio design)
  • High level of professionalism when liaising with the client;
  • Self-discipline, be able to self-manage and set goals.
  • Driven individual, quick document production without mistakes.
  • Conflict Management skills;
  • Document Management;
  • Process Tracking and Management;
  • Knowledge of scheduling;
  • Excellent MS Office skills;

Job Category:

Project Manager
Company Info
IT Staffing
Melkbosstrand, WC, South Africa

Please register to view contact info


Company Profile



Company Info


IT Staffing
Melkbosstrand, WC, South Africa

Please register to view contact info


Project Administrator

col-narrow-left   

Location:

Stellenbosch, Western Cape 

Salary:

R15,000.00 per month

Posted:

06-08-2018
col-narrow-right   

Job Type:

Permanent

Job Level:

Junior

Employment Equity:

South African Citizens Only
col-wide   

Job Description:

PROJECT ADMINISTRATOR
STELLENBOSCH
R15 000
 
DUTIES AND RESPONSIBILITIES :
  • Project Administration, timeous word processing, design and efficient generation of Site Survey, Site Design Documentation (SDD), including Link Options on Google Earth, Link Profiles (TBC) as well as updating  Database where applicable.
  • Ensuring that client receives Site Design Document within 48 hours after the Physical Site Survey was executed, unless otherwise stipulated or instructed by your Project Manager.
  • Liaising with Third Party Survey companies on WhatsApp Groups, telephonically and other, with the purpose of obtaining the Survey information and photographs needed to create the Site Design Document for each site, be it the Client, the Donor Site and the Repeat (HOP) sites.
  • Constant communication and email correspondence internall
  • Update Agility/Vtiger accordingly
  • No SDD document to be sent out without the visio and the NRC Quote attached.
  • Liaise and be aware of each Survey scheduled, co-ordinate with Project Manager should assistance for access at GBN sites be required.
  • You’ll need an on-site contact person name and telephone number together with any additional special requirements for each site. (SDD)
  • Create WhatsApp Groups and constantly liaise with Teams in order to collect all information needed before they leave a site (Keep each group active until QA done before deleting group.)
  • Ensure that Third Party Survey Groups provide the correct photographs as per customer standards.
  • Draw and design proposed equipment installation layouts and cable runs for SDD documents.
  • Upload all photographs received on Agility.
  • Timeous word processing, design and efficient generation of Visio documentation. I.e., Design of Visio layout for each client / project in PowerPoint and/or on the Visio software.
  • Monitor Soak Testing and Hand Over Documents. (Upload Tech HOD onto Vtiger and Agility)
  • ATP always to be sent out together with the QA (Health/Safety) sheet.
  • Upload QA sheet onto Vtiger and Agility.
  • No ATP to be sent out without the following accompanying documents : (1) ATP, (2) QA, (3) MRC Quote. *
  • Arrange Quality Assurance for each installed link and upload on Vtiger / file after completion.
  • Co-ordinate internal and external (Third Party) resources constantly and work with your Project Manager in order to ensure the flawless execution of the Administrative Processes involved with each site acquired, surveyed and installed.
  • Ensure that all documents are emailed to client on-time and within scope.
  • Track the document flow process and inform Project Manager
  • Report any problems and delays to Project Manager immediately.
  • Establish and maintain a good relationship with the client.
  • Assist Project Manager and Operations Manager, if and where required with any additional administrative tasks.
KEY COMPETENCIES
  • Advanced word processing skills;
  • Advanced design/layout skills; (i.e., Visio design)
  • High level of professionalism when liaising with the client;
  • Self-discipline, be able to self-manage and set goals.
  • Driven individual, quick document production without mistakes.
  • Conflict Management skills;
  • Document Management;
  • Process Tracking and Management;
  • Knowledge of scheduling;
  • Excellent MS Office skills;

Job Category:

Project Manager
We are the #1 job site for IT Jobs in South Africa. The CompuJobs job site is your all in one it recruitment solution. Whether you are a candidate seeking a new IT job or a recruiter looking to hire IT staff, we are here to help you achieve your objectives. CompuJobs has been serving the information technology employment sector in South Africa since 2007. Job seekers please register to submit your CV and apply to jobs. Employers and recruitment agencies please check out the Employer Pricing page for available job posting and recruitment services. This is South Africa's information technology recruitment and career website. Your IT job search starts here. Let's get working!

PayFast

CompuJobs IT Job Portal - Your #1 resource for IT jobs in South Africa.

Copyright © 2018 CompuJobs | All Rights Reserved